Notice of general meeting


30 minutes to complete

For companies wanting to hold a general meeting of the members.

Is this right for me?

This document is right for your organisation if:

This document is not right for your organisation if:

  • It is not a company or CIC registered in England and Wales;
  • It is a public company or a traded company under the Companies Act (broadly a company whose shares are traded on a stock exchange in the EEA); or
  • Your company's articles of association give specific rights to members to appoint more than one proxy (over and above the right which all members of companies limited by shares have to appoint more than one proxy to exercise rights attached to different shares). 

Please Note: We recommend that for important information regarding the timing and notice requirements for general meetings, proxies, changing the board, appointment of auditors, resolutions and post general meeting formalities, you should refer to Bates Wells Get Legal checklist for general meetings. You may also find the Get Legal guide to running a charitable company limited by guarantee helpful.

We provide suggested wording for common resolutions here. If you wish to include other resolutions and want help drafting these, or should you wish to have advice on your company’s particular circumstances and the terms of its articles of association, please contact us on or 020 7551 7777 and a member of our legal team will be able to let you have a quotation for providing bespoke advice.

What you'll need…

What do I need before I start?

You should have a copy of your company’s articles of association to hand. You will also need to know the following information. There will be information provided throughout the questionnaire to help you answer the questions:

• your company’s full name;
• your company number;
• your company’s registered office;
• the full address of the place where the general meeting will be held;
• the date and time of the general meeting;
• details of the business of the general meeting, including:

o Proposed ordinary resolutions (either the text or a description of the proposed resolution)
o Proposed special resolutions (the exact text of the proposed resolution)
o Any other business for the agenda;

• You will need to state whether your company is a company limited by guarantee or a company limited by shares; and
• You will need to state whether a proxy form will be included with the notice of the meeting when it is sent out.

Remember: If you don’t have everything you need you can make a start, save the information and return to complete the form another time.


Q: What is the process?
A: Once you have logged in and paid for the form you will be asked a series of questions. These questions help us to create exactly the right document for you. There is lots of information to help you. Once you have finished the document it will be emailed to you with more instructions about what to do next.

Q: What if I don’t have time to complete the form?
A: If you don’t have all the information you need or if you get interrupted you can save the information you have inputted and return to the document later.

Q: What if I want more information about running a company?
A: You may find some of the other resources on Bates Wells Get Legal helpful. There is a checklist for general meetings and a guide to running a charitable company limited by guarantee. If you would like more specific advice, please contact Bates Wells at or 020 7551 7777 and a member of our legal team will be able to give an estimate for providing bespoke advice.

How it Works

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    Select a legal document you need from our library.

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    Answer some simple questions on your organisation.

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    Your customised PDF document is emailed to you.